Pursuant to the new Rule 2.07A¹ of the Rules (the “Listing Rules”) Governing the Listing of Securities on The Stock Exchange of Hong Kong Limited (the “Stock Exchange”) and the bye-laws of Hi Sun Technology (China) Limited (the “Company”), the Company will disseminate the future corporate communications of the Company (the “Corporate Communications” ²) to its Shareholders³ electronically and only send Corporate Communications in printed form to the Shareholders upon request.
The following dissemination arrangements will come into effect on 31 January 2024.
ARRANGEMENTS
| 1. | Actionable Corporate Communications⁴ The Company will send the Actionable Corporate Communications to its Shareholders individually in electronic form by email. If a Shareholder does not provide an email address to the Company or the email address provided is not functional⁵, the Company will send the Actionable Corporate Communications in printed form together with a request form for soliciting the Shareholder’s functional email address to facilitate electronic dissemination of Actionable Corporate Communications in the future. |
| 2. | Corporate Communications The Company will make the Corporate Communications available on its website (www.hisun.com.hk) and the Stock Exchange’s website (www.hkexnews.hk). |
PROVISION OF SHAREHOLDER’S EMAIL ADDRESS TO THE COMPANY
In facilitation of the dissemination of Actionable Corporate Communications in the future, the Company recommends its Shareholders to provide the Company with their email address at any time in future by reasonable notice in writing to the Company’s branch share registrar and transfer office in Hong Kong. In this regard, please complete the “Form for provision of email address, hardcopy request and preference in the means of corporate communications” published under the section “Investor Relations” in the Company’s website (www.hisun.com.hk) in accordance with the instructions printed thereon and sign and return it by mail or by hand to the Company’s branch share registrar and transfer office in Hong Kong, Tricor Tengis Limited at 17/F, Far East Finance Centre, 16 Harcourt Road, Hong Kong. You may also send a scanned copy of the duly completed and signed form by email to 818-ecom@hk.tricorglobal.com.
It is the responsibility of the Shareholders to provide an email address that is functional. If the Company does not possess the email address of a Shareholder or the email address provided is not functional, the Company will act according to the above arrangements. The Company will be considered to have complied with the Listing Rules if it sends Actionable Corporate Communications to the email address provided by a Shareholder without receiving any “non-delivery message”.
REQUEST FOR PRINTED VERION OF CORPORATE COMMUNICATIONS AND ACTIONABLE CORPORATE COMMUNICATIONS
For those Shareholders who wish to receive a printed version of all future Corporate Communications and Actionable Corporate Communications or, if for any reason, have difficulty in gaining access to the Company’s website, the Company will, upon receipt of request in writing by the Shareholder to the Company’s branch share registrar and transfer office in Hong Kong, send future Corporate Communications and/or the Actionable Corporate Communications (as the case may be) to such Shareholders in printed form free of charge. In this regard, please complete the “Form for provision of email address, hardcopy request and preference in the means of corporate communications” published under the section “Investor Relations” in the Company’s website (www.hisun.com.hk) in accordance with the instructions printed thereon and return it by mail or by hand to the Company’s branch share registrar and transfer office in Hong Kong, Tricor Tengis Limited at 17/F, Far East Finance Centre, 16 Harcourt Road, Hong Kong. You may also send a scanned copy of the duly completed form by email to 818-ecom@hk.tricorglobal.com.
Please note that the request for printed version of Corporate Communications and Actionable Corporate Communications will be valid until expiry at the end of the relevant financial year unless being revoked or superseded (whichever is earlier). Further request in writing will be required if a Shareholder prefers to continue receiving printed version of future Corporate Communications and Actionable Corporate Communications.
Notes:
| 1. | With effect from 31 December 2023. |
| 2. | Corporate Communications include any document(s) issued or to be issued by the Company for the information or action of holders of any of its securities or the investing public, including but not limited to (a) the directors’ report and its annual accounts together with a copy of the auditors’ report and, where applicable, its summary financial report; (b) the interim report and, where applicable, its summary interim report; (c) the quarterly report, if any; (d) a notice of meeting; (e) a listing document; (f) a circular; and (g) a proxy form. |
| 3. | Holder(s) of the Share(s) of the Company. |
| 4. | Actionable Corporate Communications refer to any corporate communications that seek instructions from the Shareholders on how they wish to exercise their rights or make elections as the Shareholders. |
| 5. | It is the responsibility of a Shareholder to provide an email address that is functional. The Company will be considered to have complied with the Listing Rules if it sends Actionable Corporate Communications to the email address provided by a Shareholder without receiving any “non-delivery message”. |
| 6. | The version of Corporate Communications being published, in both English and Chinese, on the Company’s website. |
